Volunteers are crucial to our success.
If you are in
interested in volunteering, please review the volunteer opportunities below, follow the link to complete our online application.
Questions: Contact Heidi Murdock at hmurdock@apdaparkinson.org or (206)798-3205.
Volunteer Application CLICK HERE
VOLUNTEER OPPORTUNITIES
PRE-EVENT PREPARATION
Office Volunteers - Assist at the office in the weeks leading up to the event; Preparing auction items; Packing supplies; Data entry, etc.
EVENT DAY
Greeters – Two stationed in the lobby (ground floor) before the elevators; friendly, energetic; Could be only role then go attend Gala.
Two stationed on the 3rd floor as guests get off the elevator and direct guests to coat check and registration.
SILENT AUCTION & EVENT FEATURES
Finance/Registration - “Behind the scenes” role stationed for the entire event; Sitting; Personable; Comfortable around math; Cannot participate in the silent auction or participate in event as guest. Data entry once silent auction closes. At 6:30pm only need to keep 3 volunteers here, 1 remaining will help close Silent Auction tables and run bid sheets back to Registration tables, and then a different job.
Photobooth Aid - Assist photographer with any needs
Silent Auction Leads - Lead organization of auction items, bagging after auction closes, etc., and supervising aids. Need to be a problem solver, think on your feet, be a leader, and be familiar with event features and any ticket sales needs of their zone.
Silent Auction Aid - Monitoring auction; Interacting with guests; Talking up auction items; Fast! After auction closing, pulls sheets for no more bidding; Post auction… during dinner, haul everything downstairs to check out, all hands-on deck quietly.
Raffles – 4 volunteers. Currently working on specifics for new 2026 raffles.
Treasure Chest and Roaming Ticket Sales – 2 volunteers, wandering event space, actively engaging with guests, selling tickets and providing bead necklace to purchasers. Explaining what “Treasure Chest” is. Carry information on contents of Treasure Chest.
Best of Live Roaming Ticket Sales – 2 volunteers, wandering event space, actively engaging with guests, selling tickets and providing bead necklace to purchasers. Only 100 sold. Explain what is “Best of Live”. Can exclude some live items.
Heads or Tails Roaming Ticket Sales - 2 volunteers, wandering event space, actively engaging with guests, selling tickets and providing bead necklace to purchasers. Explain Heads or Tails and notify guests it is played during event.
Stationary Tickets Sales Table – 2 volunteers. 1 Table; Sit & sell for “Treasure Chest”, “Best of Live,” Heads or Tails tickets and new raffle(s).
Live Auction Promotions - Build excitement! Make sure people know what’s coming at dinner; Promote items; Talker!
Checkout Leads – 1-2 leads who oversee and direct all silent auction volunteers working together to move all auction items to checkout area and arrange system for volunteers to find and pack together winning items by bidder number. Serves as a point person for trouble shooting and overall management of checkout process (items only – not payment, receipts, etc).
Check Out – Assist with pulling items for guests by bidder number. Some volunteers will be assigned to assist guests with getting winnings to their car using carts if they won large items or a lot of items.
DINNER & PROGRAM
NOTE: These roles are likely to be carried over from Pre-Event activities.
Live Auction Aids - Trained by auction company
Recorder - Sitting at table; Good-listening
Spotter - Standing; Good eyesight
Runner - Walk quickly from live to registration location
Last Minute Ticket Sales - Best of Live/Heads or Tails people are now downstairs
